ArcReader in the Public Works Department

​The Village of Glencoe Public Works Department came to the GIS
Department requesting an alternative method to viewing utility data in
the field compared to the current method of viewing data in an atlas
often called Field Note Map Books. Although this product has performed
well over the years the village has had a continuing interest for
implementing new methodology. After completing a needs assessment
conducted by the GIS Department it was decided that the best approach
was to move forward with an application called ArcReader. Moreover,
ArcReader application was at no additional cost to the village and
customized projects could easily be installed on Public Works Laptops
with minimal effort from the GIS Department.

The following report briefly outlines the scope of the project from
start to finish and can be broken down into four phases which include:

Phase 1: Project Identification and Planning

Phase Phase 2: Project Development Phase

Phase 3: Project Installation and Testing Phase

Phase 4: User Training and Briefing

Phase 1: The first phase of the project was for the GIS Department to
determine the best approach to meet the request of the Public Works
staff. An internal review of available hardware and software was
completed and the following key requirements were labeled as issues that
needed to be addressed in the new application:

  • Ability to clearly see and identify utility information in the field
  • Ability to display all necessary background mapping information while in the field
  • Ability to turn aerial imagery on and off
  • Ability to use GIS tools while in the field including distance measuring
  • Ability to update data efficiently and reduce the reproduction time and cost associated with printing utility atlases

The GIS Department concluded that ArcReader was the best software
solution to achieve these goals. This decision was based on a following
factors:

  • ArcReader is free, available and ready to install
  • ArcReader satisfied all of the requirements listed above
  • ArcReader satisfied the requirements of hardware specifications
  • ArcReader mirrored the look and feel of ArcView currently being used in the office by Public Works staff

Phase 2: The GIS Department began developing the ArcReader project
file based off of existing data layers and utility projects in-use with
ArcView platforms. Once all the data was loaded into the project time
was spent updating the aesthetics of the map product as well as the
creation of custom labels for the ids of all utility devices. This
addition was important because village staff had historically used these
ids for tracking purposes but now with the ArcReader project it would
be easier than with products are currently being used. After the
project was completed, the GIS staff created the output file which
packaged all the project and data into one product making it ready for
installation on the computers of Public Works staff members.

Phase 3: As soon as the project was ready the GIS Department
conducted a brief test that included the installation of the initial
software as well as the uploading of the ArcReader project onto a single
Laptop computer. The installation process was overseen with the help
of the Village IT Department and it was concluded that after the first
successful results were reported installation was approved for the
remaining Laptop computers within the Public Works Department. After
the installations on all laptops were performed successfully it was
declared that the computers were ready for distribution and use.

Phase 4: The distribution phase included the GIS Department, the IT
Department and the Public Works Department. During this final phase a
meeting was scheduled in order to demonstrate the new ArcReader
application and distribute the laptops to the Public Works staff
members. In addition, an interactive group discussion took place I
regards to how often data would be updated as well as what methods would
be used for updating of these ArcReader projects on all computers. The
Village of Glencoe Public Works Department decided that the update
cycle would three times a year based on the average rate of data change
over a one year cycle.

In conclusion, after multiple meetings and careful planning between
the GIS Department and the Public Works staff a new technology was
introduced that allowed data stored in the GIS to become usable data in
the field ultimately helping to assist the Public Works Department with
their daily operations.

ArcReader in the Public Works Department

​The Village of Glencoe Public Works Department came to the GIS
Department requesting an alternative method to viewing utility data in
the field compared to the current method of viewing data in an atlas
often called Field Note Map Books. Although this product has performed
well over the years the village has had a continuing interest for
implementing new methodology. After completing a needs assessment
conducted by the GIS Department it was decided that the best approach
was to move forward with an application called ArcReader. Moreover,
ArcReader application was at no additional cost to the village and
customized projects could easily be installed on Public Works Laptops
with minimal effort from the GIS Department.

The following report briefly outlines the scope of the project from
start to finish and can be broken down into four phases which include:

Phase 1: Project Identification and Planning

Phase Phase 2: Project Development Phase

Phase 3: Project Installation and Testing Phase

Phase 4: User Training and Briefing

Phase 1: The first phase of the project was for the GIS Department to
determine the best approach to meet the request of the Public Works
staff. An internal review of available hardware and software was
completed and the following key requirements were labeled as issues that
needed to be addressed in the new application:

  • Ability to clearly see and identify utility information in the field
  • Ability to display all necessary background mapping information while in the field
  • Ability to turn aerial imagery on and off
  • Ability to use GIS tools while in the field including distance measuring
  • Ability to update data efficiently and reduce the reproduction time and cost associated with printing utility atlases

The GIS Department concluded that ArcReader was the best software
solution to achieve these goals. This decision was based on a following
factors:

  • ArcReader is free, available and ready to install
  • ArcReader satisfied all of the requirements listed above
  • ArcReader satisfied the requirements of hardware specifications
  • ArcReader mirrored the look and feel of ArcView currently being used in the office by Public Works staff

Phase 2: The GIS Department began developing the ArcReader project
file based off of existing data layers and utility projects in-use with
ArcView platforms. Once all the data was loaded into the project time
was spent updating the aesthetics of the map product as well as the
creation of custom labels for the ids of all utility devices. This
addition was important because village staff had historically used these
ids for tracking purposes but now with the ArcReader project it would
be easier than with products are currently being used. After the
project was completed, the GIS staff created the output file which
packaged all the project and data into one product making it ready for
installation on the computers of Public Works staff members.

Phase 3: As soon as the project was ready the GIS Department
conducted a brief test that included the installation of the initial
software as well as the uploading of the ArcReader project onto a single
Laptop computer. The installation process was overseen with the help
of the Village IT Department and it was concluded that after the first
successful results were reported installation was approved for the
remaining Laptop computers within the Public Works Department. After
the installations on all laptops were performed successfully it was
declared that the computers were ready for distribution and use.

Phase 4: The distribution phase included the GIS Department, the IT
Department and the Public Works Department. During this final phase a
meeting was scheduled in order to demonstrate the new ArcReader
application and distribute the laptops to the Public Works staff
members. In addition, an interactive group discussion took place I
regards to how often data would be updated as well as what methods would
be used for updating of these ArcReader projects on all computers. The
Village of Glencoe Public Works Department decided that the update
cycle would three times a year based on the average rate of data change
over a one year cycle.

In conclusion, after multiple meetings and careful planning between
the GIS Department and the Public Works staff a new technology was
introduced that allowed data stored in the GIS to become usable data in
the field ultimately helping to assist the Public Works Department with
their daily operations.