Deerfield Cemetery Searchable Map

The Village of Deerfield, IL Cemetery contains the burials site of many of the founding members of the community and other influential citizens that have resided within the boundaries of Deerfield over the history of the community. Up until recently, the only way to find information regarding burial locations in the cemetery was to go to the Deerfield Historical Society and view paper documents and books in various states of condition and quality.  To help make this information more accessible, the Deerfield Cemetery Association and the village’s Community Development department worked with the village Geographic Information Systems (GIS) department to provide a spatial solution to locating burial plots within the cemetery.   

Historical information such as burial location, historical accounts, and veteran status were collected and standardized so they could be easily integrated into the GIS environment.  All of this data was added to an online map application that allowed the burial plot locations to be viewed in conjunction with an aerial image of the cemetery. To make the information easier to access, a function was added to the map that allows for users to search for any person buried in the cemetery by section, birthdate, day of death, or by any part of their name.  By exposing this information in a spatial environment, the residents of Deerfield and genealogy researchers now have a tool to open up a new world of data. This map will also continue to evolve as more information and research are added to the online application.

GIS Assists with Capital Project Public Outreach

​The Village of Deerfield, IL prides itself on operating in an accessible and open manner with full transparency to its residents and those interested in learning more about the village.  In keeping with these values, the village Engineering department approached the Geographic Information System (GIS) staff with a request to help make progress of seasonal construction projects more visible to the public, highlighting how the project develops over the construction season.

In 2015, the village embarked on large scale resurfacing, replacement, and reconstruction projects of seven major roads.  By utilizing GIS, an online map was created for the village website that displays each project area and pictures showing the before condition of the road to be replaced.  By clicking on each picture, more information about the details of each project can be learned, including appropriate contact information for village staff in case any questions or concerns may arise from the work being done. Additional links located in the map allow village residents to subscribe to a given construction project and receive emails at regular intervals providing progress updates for that project.

The future of this online map is to create a before, during, and after display of pictures that shows the gradual progression of each active project.  Eventually, this product will also contain a repository of all documented historical construction projects in the village and provide employees and residents with an easy-to- use tool to search construction history.

Deerfield Fine Arts Festival

The Village of Deerfield, IL Fine Arts Festival is an annual event that brings many renowned artists from around the Midwest together to celebrate art, present exhibitions, and display their products. This event has been growing in popularity and attendance from year to year, so for 2014 the village decided to take a multi-departmental approach to planning. To assist with these planning efforts, the village’s Geographic Information Systems (GIS) department was asked to develop a map product that could be used as a universal communication medium for the event. 

Working with the Public Works, Police, and Community Development departments, map products were created showing the locations of vendor booths and exhibitions, parking areas and what they were to be utilized for, and the location of village equipment such as temporary No Parking signs, Handicap Parking areas, and road closure barriers.  Having this type of information exposed in a spatial environment helped each department better understand what was needed to execute the event and help to communicate between departments what the logistics would be leading up to and during the event.

Another aspect of this process was working closely with police and public works to plan and map traffic pattern changes and road closure implementations. By assigning police resources a certain area of the festival and showing the patrol patterns, as well as showing the road closure signage and equipment, a clear map showing the overall plan was able to be distributed to event attendees, vendors, and staff to assure the festival was well-coordinated and executed without any major communication issues.

GIS Supports Deerfield-Riverwoods Dispatch Consolidation

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In early October 2013, the Village of Deerfield, IL began providing
emergency dispatch to the neighboring Village of Riverwoods. Citing
Deerfield’s state-of-the-art communications center, well-trained
Dispatch staff and proximity to Riverwoods, the two communities reached
an agreement that Deerfield would be Riverwoods’s dispatch provider in
early September 2013. The Deerfield Police Department has asked the
village’s Geographic Information Systems (GIS) Department for assistance
in providing the dispatch center with the necessary maps and address
information needed in order to provide effective dispatch service to
Riverwoods.

The Village of Deerfield uses New World Systems software to dispatch
Police units to reported incidents. This software relies heavily on GIS
information, such as accurate addresses, correct street names and
supporting map layers. The GIS Department was responsible for acquiring
Riverwoods GIS data, reviewing it for accuracy, and modifying it to fit
the New World Systems standards. As accurate addresses are a crucial
aspect of providing effective dispatch service, close attention was paid
to the address point and street centerline GIS data of Riverwoods. As
part of an ongoing process, GIS staff is responsible for maintaining
accurate and supportive address data and map layers, resolving data
related issues where necessary.

Without a local GIS system, the Village would have had to look to an
outside vendor for the appropriate data, which could result in receiving
data that is with less accurate and more costly to maintain. In
addition, the Village would not have the direct support and quick
turnaround with data management it currently has. When dealing with the
safety and well-being of the public, these aspects cannot be
compromised.

Invasion of the Pumpkins

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With autumn in full swing, many communities take this time to
celebrate the season with Halloween-themed special events for the public
to take part in. This year, the Village of Deerfield, IL is holding its
first annual “Invasion of the Pumpkins” parade, which features 16
five-foot tall fiberglass pumpkins painted by Deerfield High School
students and community partners. Each pumpkin will feature a local
charity and have a built-in coin slot for donations, with the Deerfield
Fine Arts Commission voting on its favorite pumpkin.

To help support this event, the Village requested the assistance of
the Geographic Information Systems (GIS) Department to create a
user-friendly parade route map to be placed in the event handout and
posted on the Village website. With the parade route running through
many of Deerfield’s neighborhoods and past a number of its parks, the
parade route map serves as a helpful resource for the public to utilize
while planning their participation in the event. Residents can determine
their favorite location top watch the parade in advance, whether it is
the lawn of Wilmot Park or their own front porch, and watch in delight
as these giant pumpkins invade Deerfield!

Tracking Fire Safety Compliance with GIS

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The Village of Deerfield, IL Public Works and Engineering Department
maintains and/or has access to nineteen buildings in the community and
surrounding area, with each building having certain requirements in
terms of fire protection devices onsite. These buildings are inspected
for these devices yearly by the Deerfield Bannockburn Fire Prevention
Bureau. The Public Works and Engineering Department has asked the
Geographic Information System (GIS) Department for assistance in
creating a quick and easy way to view each building on a map, along with
whether or not the building is in compliance with certain fire safety
measures.

By creating a custom overlay for display in the village’s
browser-based mapping application, MapOffice™ Advanced, the GIS
Department has provided community staff with a convenient way to keep
track of each building’s compliance status. This also allows for a
quick turnaround should a building’s compliance status need to be
updated. By clicking on each point representing a building, the user
can find out the name and contact information for each facility, along
with whether or not it has or is required to have a smoke detector, fire
alarm, fire suppression, fire extinguisher and CO monitor. As an
overlay in MapOffice™ Advanced, community staff can access all the
information they need with a few clicks of the mouse instead of sorting
through old records.

Parkway Tree Replacement Management

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 The Emerald Ash Borer (EAB) is a small, invasive pest whose larvae feast
on the trunks of ash trees, causing their eventual decline and death.
Like many other communities, this beetle has affected many trees
throughout the Village of Deerfield. There are currently over 1,321 ash
trees located on parkways and village-owned parcels across Deerfield.
This past May, the Village began removing ash trees that have been
deemed hazardous or confirmed with EAB. Homeowners have been notified
that their tree(s) will be removed and have been offered a choice of
replacement tree(s) based on parkway size and relation to other trees.
Residents have been filling out forms, identifying their first, second
and third choices for new tree species to replace the removed or
soon-to-be removed ash tree(s). After the forms are returned to the
Public Works department, they are time-stamped and passed along to the
GIS department in order to geographically track the requests in
MapOffice™. This provides village staff with a quick way to identify
where new species will be planted and to ensure that there is minimal
bunching of a specific type of tree.

The GIS department has created a custom overlay in MapOffice™ Advanced
to track residents’ first, second and third species choice, along with
contact information and the date the form was submitted to the Public
Works department. In the event that village staff notice too many of a
specific species in one area on the map, they can simply click on each
tree to obtain residents’ subsequent choices and contact information to
notify them of any changes. The creation of this map overlay allows for
village staff to visually understand the diversity of the replacement
tree species and to efficiently manage residents’ tree selection
requests in order to create an environment that is in the best interest
of each individual resident and the village as a whole.  

GIS Provides the Public with Commuter Parking Information

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With gas prices in Chicagoland continuing to hover at less than
favorable levels and traffic going nowhere fast, public transportation
is an option many commuters are choosing. The Deerfield Metra Station in
downtown Deerfield offers commuters plenty of options to park, but
certain parking restrictions create questions for those looking to
utilize these parking lots. How much does it cost to park? Do I need a
parking permit? Can I leave my car parked overnight? These are just a
few of the questions that require time browsing the internet or placing
phone calls to the village in search of answers. In the Village of
Deerfield, the GIS Department has partnered with the Finance and
Community Development Departments to provide downtown commuter parking
information to the public in an easy-to-use, interactive map overlay on
MapOffice™. This powerful tool provides users with a convenient way of
finding answers to their parking questions. In addition, the overlay
also shows the locations of parking payment boxes, bike racks, and
handicapped spaces, whose locations can otherwise be elusive.

Without GIS, both village staff and the public would need to spend time
tracking down parking information from multiple sources. With the
public’s utilization of this MapOffice™ overlay, the number of inquiring
phone calls made to village staff can be greatly reduced, thus allowing
staff to focus their time and attention on more pressing matters and
other ways to assist the village.  

GIS Assisting the Public during the Lake Cook Road Construction Project

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Lake Cook Rd and Waukegan Rd, two of Deerfield’s busiest roads, will
be undergoing construction this year as part of the Lake Cook Road
Construction Project.* The Waukegan Rd portion of the project will
feature three stages of construction, with alternating lane closures and
changing traffic patterns. Likewise, the Lake Cook Rd portion of the
project will feature lane closures and changes to traffic patterns
during its four stages of construction.

Due to the high traffic volume and abundance of businesses along
these roads, the Lake Cook Road Construction Project will affect many
motorists and business owners alike. Thus, the Village has asked the GIS
(Geographic Information Systems) Department to create a series of maps
depicting not only the extent of construction, but also the lane
closures and temporary traffic patterns that will take effect throughout
each stage of construction. The creation of these maps through GIS
allows the public to have a better understanding of how they will be
impacted throughout the duration of the construction project.

*Construction is slated to begin in the spring of 2013. At this time,
all phases of construction are proposals and subject to change.

Using GIS for Deerfield’s Cemetery

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In 1858 the Deerfield Cemetery was opened on the northwest corner of
Waukegan Road and Central Avenue. The Cemetery has a lot of history,
with at least 15 Civil War soldiers buried there. The Village of
Deerfield has recently acquired this property and they have started to
look for ways to track burials.

The Village asked GIS to find a way that they could track the plots,
graves, and burials. Using MapOffice™ Advanced, GIS set up each grave
with a unique id so that it would be easy to link persons buried there
to each one. This grave also included birth and death dates, important
information about the person, and a link to a picture of the gravestone
on FindAGrave.com. By adding this information on MapOffice™ Advanced,
the Village of Deerfield can interactively find the layout of each
grave, who is buried there, and if there are any vacant spaces.