GIS Streamlines Asset Management, in the Field and on the Fly

Geographic Information Systems (GIS) is helping mobile workers capture and update information with ease. The public works department in the Village of Glen Ellyn, IL recently purchased Cartegraph OMS, a work order and asset management system. This new web-based system will enhance daily workflow in a number of ways. Now Public Works employees can quickly access inventories for different village assets – such as trees, street signs, and sign supports – and add to or edit them in the field. 

How did GIS assist with the development, quality control, and deployment of these inventories? First, existing GIS inventories were added into the Cartegraph OMS program. Then, users accessed an asset geographically within Cartegraph using the familiar MapOffice™ base map. They can look at it at a desk in the office or on a tablet in the field. In addition to viewing the asset, they can edit information about it add a new asset. 

Let’s say a forester sees a tree and discovers its location and diameter are wrong. Now he or she can correct it in the field using Cartegraph. The forester can also add a new tree based on a physical planting location plus any relevant attributes. Currently, trees, street signs, and sign supports can be edited in Cartegraph. Sewer, water utilities, and streetlights will be added in the next few months.

An employee’s ability to revise and add information right in the field makes a significant difference in asset management. It accelerates and improves the accuracy of inventories and enables data to be updated simultaneously in both Cartegraph and the GIS system. The result is timely information that can be easily accessed for quick fixes to maps and other data analyses.