Data comes in all shapes and sizes in a local government. Communities
are the keeper of extensive data that pertains to buildings,
infrastructure, businesses and the like. It is important for communities
to use this data to the fullest extent, and MapOffice™ provides a way
to do so. Data in MapOffice™ is visible but cannot be extracted into
individual features. When other communities or contractors want
information, it is necessary to provide a baseline of what is expected
during this data transaction.
The Village of Skokie’s Geographic Information System (GIS) has over
100 layers of data to update and keep current. Through analysis, the
GIS can provide answers to many questions and is a very reliable source
of information. With this said, Skokie protects it’s data by creating
data sharing argreements that must be signed by the participating
parties in order for data to be shared. If data sharing agreements were
not administered, data that Skokie has in its GIS would be compromised.
The most important part of the agreement is to document what the data
will be used for and to let the requestor know that the data is not
their property and is confidential – they cannot reproduce or share the
data. If data sharing was not used, Skokie’s data could be copied,
reproduced and shared without any knowledge of the Village. The data
would then be in the public domain where the data would lose its
validity and become compromised.
In the end, data sharing agreements help the Village of Skokie track
outside entities, including vendor’s and contractor’s use of data. This
ensures the safety of the Village’s data and limits the use of the data
to the specific project that it was issued for.