The Village of Winnetka hosts numerous special events over the course
of a year and, for each event, the Police and Public Works departments
are involved in providing operational support. These events range from
parades to festivals and require a wide-range of supportive actions.
These actions are assigned via an event orders sheet provided to each
department that describes the extent of the event and where various
elements of the event are occurring. However, in the order sheet format,
it can be difficult for personnel to get an overall view of the event’s
total operations. To assist with providing this comprehensive view for
the Village’s Memorial Day parade, the GIS Department was asked to
develop a mapping product that would help assigned personnel to be
better informed about the overall event orders.
The Memorial Day parade is an annual event that requires a variety of
special operational orders to ensure residents are safe and enjoy the
event proceedings. To assist with the execution of these orders, the GIS
Department was provided with a copy of the event order sheet and asked
to create a map showing the location of several key components of the
parade. These included officer posting locations, parking restriction
areas, severe weather shelters, and the parade staging area. Viewing
this information spatially allows each officer and public works crew
member to gain a better understanding of the scope of the event and
provides a visual tool to assist with executing the operational orders
sheet. While not a replacement for the written orders, the Memorial Day
map acts as a supplemental tool for supporting Village departmental
actions before and during the parade.
Providing a visual format for viewing a special event’s operations
provides a quick reference tool for viewing the overall event setup.
This broad perspective supplies more information to assigned Village
personnel, helping them to make more informed and efficient decisions.